Human Resources

Position: Accounting Clerk
Salary: entry $40,000 (Full-time, Exempt)
Reports to: Finance Director
Supervises: N/A
Summary: The Accounting Technician performs a variety of accounting work involving the maintenance of financial records, reports, and customer service duties.

Essential Duties:

• Accounts payable functions to include reviewing invoices for correct accounts, budget and departmental approval, inputting invoices into system, cutting and posting checks and cash disbursements, with a focus on accuracy and timeliness.
• Prepares vouchers for payment and maintains voucher register.
• Schedules preparation of invoices in order to take advantage of discounts for prompt payment.
• Maintains financial management system accounting records involving varied but routine bookkeeping operations in posting and balancing journals, ledgers and other records.
• Charges expenditures to disbursement journals; extends, proves and assembles expense records; verifies non-duplication of payments and reconciles vendor statements to payments.
• Maintains, invoice, disbursement or control accounts; balances accounts and prepares routine reports; takes trialbalances.
• Classifies receipts and expenditures according to standard accounting classifications and GAAP principles.
• Counts, proves, records and prepares reports on daily cash receipts; posts to cash ledgers; prepares daily bank deposit; reimburses concession managers for cash disbursements; prepares reports on daily cash disbursements and posts to disbursement journal.
• Counts, proves, records, files, and prepares employee payroll and related reports on retirement and deferred compensation plans.
• Pre-audits fiscal documents for completeness, accuracy and compliance with defined departmental accounting procedures.
• Compiles figures for use in preparation of preliminary budgets.
• Maintains time, material and equipment rental cost account records for capital improvement and maintenance projects. Reviews expenditures for capitalization requirements.
• Prepares correspondence to actively follows up on receivables.
• Fields telephone inquiries and provides customer service.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Experience with accounting and financial management systems a plus.
• Knowledge of bookkeeping, accounting, and cashiering principles and procedures.
• Proficiency in Microsoft Word, Excel, Outlook.
• Ability to work independently and collaboratively on complex assignments and to analyze a wide variety of data.
• Ability to establish and maintain effective working relationships with coworkers, other Village departments, peers, and the general public.
• Ability to communicate effectively, both orally and in writing.

Minimum Requirements:

Working toward a Bachelor’s Degree in Accounting, Finance, Business or Public Administration and three to five years of work experience in general accounting, bookkeeping, audit procedures, and/or customer service.

Bal Harbour Village provides a competitive benefits package, pension, and room for career advancement.

This position performs professional staff work involving analytical work, research, policy/process/procedure creation/recordation, constituent contact, problem resolution, and other related duties as assigned.

View Position Announcement

• Position: Deputy Village Clerk
• Status:Full Time, Exempt
• Reports to: Village Clerk

Summary: The Deputy Clerkperforms advanced administrative and clerical work for the Village Clerk.  This position assists with the administration/coordination in the taking of minutes of all Village Council and Board/Committee meetings; and with the appropriate safekeeping of all legislation adopted; and assists in the supervision of Village elections; and ensures the handling, classification and filing of all documents as the depository of all records. 

SUPERVISION RECEIVED AND EXERCISED : The Deputy Village Clerk works under the supervision of the Village Clerk.  The Deputy Village Clerk has supervisory responsibilities of the Village Clerk’s Office as directed by the Village Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists the Village Clerk with the management and retention of public records per the requirements of the State of Florida and the Bal Harbour Village Code.
• Assists in the management of document scanning and indexing of permanent records as part of the Village’s records management program.
• Attends Council and Board/Committed meetings and workshops and may be required to take minutes of said meetings at the direction of the Village Clerk.
• Assists in the preparation of agenda packets.
• Assists with responding and tracking public records requests.
• Organizes, designs, supervises, and performs specialized research and other programs as designated by the Village Clerk. 
• Compiles and develops reports and studies as directed by the Village Clerk.
• Assists in the compliance of charges made to the Village Clerk by residents and businesses or other organizations requesting data.
• Compiles and prepares data for monthly, annual and special reports related to the City Code, Charter, and other areas.
• Performs other duties such as filing and managing office records and assists in the work of the office as assigned by the Village Clerk.
• Actively pursues Certified Municipal Clerk and Master Municipal Clerk Certification and once obtained, maintains certification up to date.
• Assists the Village Clerk in the management of the elections process.
• Serves as Acting Village Clerk in the absence of, and upon designation by, the Village Clerk.

MINIMUM QUALIFICATIONS

• A Bachelor’s degree from an accredited college in a related field, or an Associate’s degree and two to four (2-4) years responsible experience in a governmental entity performing duties which involve legislative functions.
• Considerable knowledge of modern practices and procedures within Municipal or County Clerk’s Office.
• Knowledge of business English, spelling, grammar, punctuation and vocabulary.
• Three (3) years of experience in the performance of general clerical work.
• Must be computer literate with knowledge of Microsoft Office and other similar programs.
• Ability to get along with others and work effectively with the public and fellow workers.
• Ability to perform several tasks at one time.
• Ability to deal with confidential and sensitive matters.
•  Ability to work in a smoke free and drug free working environment.
• The minimum requirements may be waived by the Village Manager.

Flexible schedule is required. Open until filled.  Salary Range dependent on qualifications (DOQ).  Excellent benefits.

Please submit résumé and cover letter to clerk@balharbourfl.gov

View Deputy Clerk Position Description